Office Administrator / Team Assistant (Allrounder)

Company Description:

We’re an innovative tech startup based in Germany, with our headquarters in China.we are committed to advancing the frontiers of life sciences imaging. Our journey began in the interdisciplinary labs of Peking University, where our founding team collaborated with leaders in biological imaging and scientific discovery. Currently we’re building a strong European presence. To support our growing team, we’re looking for a hands-on, proactive Office Administrator / Allrounder who’s excited to grow with us and help shape the company culture.

What You’ll Do

You’ll be the go-to person for a wide range of support tasks. Your day-to-day may include:

• Administrative support: Scheduling meetings, preparing documents, handling correspondence
• Travel planning: Booking flights, hotels, itineraries for our local and international teams
• Stock & order management: Keep track of demo systems, accessories, spare parts and office supplies
• Event support: Organize team meetings, company events, and customer visits
• Sales & marketing assistance: Help organize campaigns, support CRM tasks, follow up on leads
• Customs & Logistics: Coordinate incoming/outgoing shipments (domestic and international), handle documentation for customs clearance, freight forwarders, and delivery tracking
• Executive Assistance: Provide high-level support to the Managing Director, including calendar management, correspondence, and task coordination
• Communication: Act as a liaison between our German and Chinese teams (Chinese language a big plus!)

Who You Are

• Organized and solution-oriented, with a “nothing too small” mindset
• Comfortable juggling multiple responsibilities and shifting priorities
• Strong communication and interpersonal skills
• Comfortable with MS Office 365 and digital tools
• Fluent in English, German is a strong plus, and Chinese (Mandarin) is a big bonus
• You bring a hands-on, startup-friendly attitude and are willing to grow into new responsibilities

Nice to Have

• Experience in a startup or fast-paced office environment
• Familiarity with CRM systems or event planning
• Background in biology, life sciences, or microscopy is a strong advantage

What We Offer

• A dynamic, international work environment with a lot of room to grow
• Flexible working hours and the possibility of hybrid work
• The opportunity to be a key team member in a growing European branch
• Close collaboration with international teams and exciting tech projects
• Competitive salary and performance-based bonuses.
• Comprehensive benefits package, including health, pension, and accident insurance.
• Paid annual leave of 30 working days per year.

Join our Heidelberg team to make a real impact! Apply now to accelerate your career!